Join our team

Job purpose

• To support the timely offer and allocation of surplus food donations to the Feeding Hong Kong charity network
• To assist the Charities Director with the management and development of the Feeding Hong Kong charity network
• To enhance internal communication processes to achieve operational excellence
• To help raise awareness and support for Feeding Hong Kong’s mission and vision across the wider community

Duties

• Act as a key contact for Feeding Hong Kong’s charity partners and provide day-to-day support for the efficient redistribution of surplus food across our network
• Coordinate between the operations team and charity partners to plan and fulfil charity orders and ensure a smooth logistics process
• Ensure due diligence procedures are in place, and charity partners comply with the food safety standards and other requirements set out by Feeding Hong Kong
• Maintain and update records on all charity partners
• Support the annual charity survey and results analysis
• Support the development of processes to streamline and improve the redistribution of food donations to charities across Hong Kong
• Monitor, manage and report performance against agreed key performance indicators
• Support the planning and execution of programmes and campaigns for the Feeding Hong Kong charity network

Accountabilities

• Be accountable and report to the Charities Director of Feeding Hong Kong
• Report indirectly to the Operations Manager regarding charity orders
• Work with volunteers and interns as needed

Requirements

• Degree level or equivalent standard of experience
• The voluntary/charity sector, either through employment or volunteering
• Project and/or programme management
• Supporting the delivery of projects to tight deadlines and budgets
• Working in a team environment
• Establish, develop, and maintain positive working relationships with Feeding Hong Kong’s stakeholders
• Communicate effectively in a range of forms, write clearly and concisely, and demonstrate excellent presentation skills
• Set priorities, organise and manage a demanding workload and monitor progress of a range of tasks and projects towards achievable objectives
• Pay close attention to detail and accuracy
• Motivate and organise individuals and groups
• Work independently and with diverse groups of people
• Be able to negotiate, influence and persuade
• Display high level of initiative, problem solving and decision-making skills
• Knowledge of issues relating to food waste and food insecurity would be beneficial
• Written and spoken Cantonese and English (fluency in both)
• Microsoft Office
• CRM systems desirable

Duties

• Coding and data input into accounting software of invoices and expenses
• Maintain filing of financial documents
• Assist with month end close eg reconciliations, reporting, journal entries
• Support with other ad-hoc tasks as required

Requirements

• Studying towards a bachelor’s degree in finance, accounting, business management or related field
• Proficiency in MS Office, particularly Excel
• Experience in using accounting software and Salesforce is desirable
• Previous accounting experience is desirable
• Good communication and interpersonal skills
• Good command of spoken and written English
• Interest in working in a NFP organisation
• Work accurately, paying close attention to detail
• Take ownership and work unsupervised

Working day

Ideally 1-2 full days a week but can be flexible to fit in with university studies